1
Hosted arrival form
Guests share arrival details before they land.
A branded form for arrival times, contact details, preferences and requests — on a link you can drop into any booking flow.
For hotels, retreats and short stays
Arrival forms and guest email, handled.
Withinstay gives every stay a hosted arrival form and automated guest email — so details arrive before guests do, and nothing lives in a scattered inbox.
HostawayGmailAirtableGoogle Sheets
Honest about every integration
Hostaway connects today for listings and reservations. Gmail, Airtable and Google Sheets are rolling out next, and Airbnb and Booking.com get paste-safe message templates. We label exactly what each connection does — no fake badges.
Hostaway
Connect today
Gmail
Coming soon
Airtable
Early access
Google Sheets
Backup export
Airbnb
Message templates
Booking.com
Message templates
From booking confirmation to arrival day
Drop your form link into a booking confirmation, an OTA message or a QR code. Withinstay collects the details, confirms with the guest and alerts your team.
2
Email automation
Confirmations and host alerts send themselves.
Every submission triggers a guest confirmation and a host notification, with delivery tracked end to end.
3
Connected stack
Reservation context from the tools you already run.
Connect Hostaway for listings and reservations. Keep Withinstay as the system of record, with one-way backups out.
Designed for hosts who care about the stay after booking
Your data stays yours
Guest records are canonical inside Withinstay. Sheets and Airtable are one-way backups — nothing syncs back over your data.
No double entry
Connect Hostaway once and reservation context flows into your arrival forms and email flows.
Brand-native
Guest forms carry your property name, copy and colors — not a third-party checkout look.
Request a walkthrough
Tell us how your bookings arrive today and we'll map where arrival forms and automated guest email fit — Hostaway, OTA messaging or a standalone link.
Your data stays yours
Guest records live in Withinstay. Integration credentials are encrypted at rest, and exports are one-way backups.
Email-first
Transactional guest email with delivery tracking, plus paste-safe message templates for Airbnb and Booking.com.
Honest integrations
Hostaway connects today. Gmail, Airtable and Google Sheets are rolling out — we label exactly what each one does.
Human support
Real setup help for hosts, facilitators and providers at hello@withinstays.com.